Vendor Application - Spring 2020
Enlightened Soul Expo
We are so grateful you are applying for booth space in the 8th Annual Spring Expo!
Both full payment and completed application are required in order to be considered complete.
We still have a few vendor booths available!
Deadline EXTENDED to: March 7
We will still accept applications until we are full, but
may not be included in Expo handouts or extra promotion.
TO APPLY: Please read the below and then scroll to the BOTTOM of this page for the form!
We will accept applications until we are full, but registrations received after March 7, 2020
may not be included in Expo handouts.
First come, first served! Please refer to the guidelines below.
We reserve the right to limit the number of vendors in a particular category. If you apply when we already have
enough vendors in that category, you will be notified in writing and your fee will be refunded.
Thanks and namaste! We look forward to seeing you and serving you!
QUESTIONS: Email firstname.lastname@example.org or call/text
Amy Garber, Senior Show Co-Director & Vendor Coordinator, at 734-358-0218
VENDOR TABLE OPTIONS & FEES:
Tables are not included in the booth fee. 8-foot tables (for standard booths) or 6-foot tables (for small booths) can be rented for $10 each. If you bring your own tables, small booth tables must be 6-foot or less, to allow room in between booths. Two chairs are provided per booth. No curtains or dividers are available. To bring your own dividers or canopy/tent, please request advance permission in writing from the Vendor Coordinator at email@example.com. All vendor/bodyworker booths come with 1 helper pass per day per booth (or 2 per double booth); more helper passes can be purchased for $5 each.
This is a NEW VENUE for us; it's possible that we will offer some booths against a wall, but please plan your signage and display options accordingly. We plan to supply a map in advance showing your booth location and whether it is along a wall or on a corner.
SINGLE SMALL BOOTH: $200 (6' deep x 8' wide)
DOUBLE SMALL BOOTH: $325 (6' deep x 16' wide)
SINGLE STANDARD BOOTH: $275 (10' deep x 10' wide booth)
DOUBLE STANDARD BOOTH: $475 (10' deep x 20' wide booth)
Electricity access: $10
Rent 1 table: $10
Rent 2 tables: $20
Rent 3 tables: $30
1 Extra helper pass: $5
2 Extra helper passes: $10
3 Extra helper passes: $15
4 Extra helper passes: $20
ABOUT THIS APPLICATION: (some things may appear different if registering on your phone; not recommended)
You'll need to submit a maximum 100-word description (approx. 600 characters) for the website and promotions. Or you can tell us to use your previous description. Please write in "third person" (do not use "I"). The purpose of the description is to tell what you will be offering at your booth during the Expo. It is not an advertisement for things not offered here.
When done with the application, hit the "Submit Application" button. After that, the page where you filled out the form should be blank.
After hitting the "Submit Application" button, IF the page is still there and doesn't go to the Paypal page, then there is likely an error in your application. You may see an error message at the bottom that says "Please fill in required fields" if you missed a required question; or you may not, if it's a different problem. Either way, scroll back up the form to find a required question that was not filled out or not filled out properly. (OFTEN it is because you have gone over the 600-character limit in your description.) Answer or fix, and then submit again.
If you are having trouble completing or sending the form, please click HERE to use the vendor application in a blank window.
When done filling out the application, click the "PayPal Checkout" button to pay for your table space (before using the "Submit" button). No Paypal account is needed to pay with Paypal; you may pay with debit or credit card at the bottom of the window.
A window pops up where you have the option of paying with a PayPal account, if you have one. Otherwise, go to the BOTTOM of the PayPal payment box and choose "Pay with debit or credit card."
After completing payment, the PayPal box will close and you can then click the "Submit Form" button.
If you get an error message at the bottom of the application, then there is likely an error in your application. If so, scroll back up the form to find a required question that was not filled out, or not filled out properly. (OFTEN it is because you have gone over the 600-character limit in your description.) Answer or fix, and then submit again.
Checks are not accepted for payment.
If you experience problems filling out the application, you may click HERE to use the vendor application in a blank window. You may also contact Amy at: 734-358-0218. REMINDER: Only applications with payment are considered complete.
Friday evening set-up is allowed at Saline Middle School! TIME TBD. Saturday set-up is 7:00 – 10:00 AM.
Sunday hours are extended to 6:00 PM! (Booths must remain open until closing time or risk not being invited back.)
NO REFUNDS unless your application is denied. We reserve the right to limit vendors in a particular category or for any reason.
PROMOTION: We list all vendors on our website and on at least one social media post.
POLICY ON HELPERS: One helper PER BOOTH, PER DAY (two per double booth) can be admitted free to work at your table. They will receive a generic pass with your business name, but we will need their names for admittance. (Names can be given in the application or emailed to firstname.lastname@example.org by MARCH 13). For one additional helper per booth beyond those allotted, you may pay a helper fee of $5 with your application. More than two helpers per booth will pay the standard admission fee.
SPONSORSHIP: We now offer Sponsorship Opportunities that can increase the visibility of your business at the Expo! There are various levels of perks, depending upon the monetary donation, from being included on print ads, extra social media posts, or on the At-a-Glance handout to exclusive sponsorship of a physical area of the Expo. Please see the Sponsorship web page for more information or inquire with Lori Irvin, Sponsorship & Outreach Coordinator, at (810) 820-0494 or email@example.com.
LOCATION OPTIONS at Saline Middle School (our first time in this new venue!):
Small Booths are smaller and cheaper booths; no more than one 6-foot table is recommended (or a combination of smaller tables). Small Single Booths are 6' deep x 8' wide and Small Double Booths are 6' deep x 16' wide. Two chairs are provided.
Standard Booths are either Single (10' deep x 10' wide) or Double (10' deep x 20' wide); two chairs are provided.
6-foot tables can be purchased with your application for $10 each. (We will rent these from an outside company.) Only one 6-foot table will fit in a Small Single Booth.
READINGS: Vendors cannot offer readings at their booths. This is to preserve the integrity of the Reader Rooms. You can apply for an exception, if you offer something UNUSUAL that cannot conform to our 20-minute and 30-minute Reader Room procedures. If approved to offer readings, the READING COST CANNOT BE LESS than what our Reader Room charges, $1.65/minute. Please contact Amy at firstname.lastname@example.org to apply for an exception.
Booths are not to be shared by two unrelated companies. You may each purchase a single booth separately and ask to be placed next to each other. We offer cheaper Small Booths that are very affordable for small vendors.
Electricity access is available for an additional $10 charge. Please bring your own power strips and extension cords to assure proper access, and duct tape to secure the cords to the floor.
Anyone primarily offering bodywork/energy work should apply instead as a Bodyworker. Bodyworkers are encouraged to bring a helper to take appointments while they are working and to explain what they offer.
VOLUNTEER PRIZE DONATION: We're asking everyone to donate a gift certificate or product to reward our volunteers. Gift certificates should be for full free offers — no coupons or discounts. If you are donating a product instead of a gift certificate, products should be chosen by you (instead of giving us a certificate asking the recipient choose), because sometimes the certificates are received too late for the volunteer to go to your booth. ALL donations should be brought to us at the Volunteer Office or given to the Vendor Coordinator or Vendor Assistant who make the rounds of the booths, so that we can allocate the right amount of certificates to cover our volunteers each day. PLEASE DO NOT GIVE YOUR DONATION DIRECTLY TO VOLUNTEERS unless these are "extra" donations, to reward a volunteer who has helped you, separate from the donation you give to the Volunteer Office. We will have blank certificates at the Expo for you to fill out, or feel free to bring your own. Thank you for helping to support our hard-working volunteers!
Please do not light candles or incense, diffuse oils or sprays into the air, or use anything else scented — to respect those who have allergies or sensitivities. Demonstrations may be done only when visitors request or with the express permission of ALL your vendor neighbors (behind as well as on the sides and in front). Demos using water (not scent) are allowed but not constantly running. WHEN IN DOUBT, please ask permission from the Vendor Assistant or Amy.
For those who wish to stay overnight near Saline, blocks of hotel rooms have been arranged for Expo weekend. If after the expiration deadline, you may still contact the hotel and get the special rate if there are still rooms available.
BOOTH APPLICATION AND PAYMENT EXTENDED TO: Friday, March 7, 2020 (Late applications will be accepted until we are full, but may not be included in handouts or publicity.) SORRY, NO REFUNDS unless your application is denied.
HELPER NAME DEADLINE: Friday, March 13, 2020
LOAD-IN AND SET-UP: Friday night March 27, TIME TBD / Saturday, March 28, set-up 7:00–10:00 am
PLEASE NOTE: This application works best on a COMPUTER (phone and tablet users may encounter problems)
If you are unable to complete the form here, please click HERE to open the vendor application in another window.